Mastering the Art of Writing Professional Emails Using AI
What is AI email?
An AI email is any email written completely or partially by AI. Writing emails with AI can save time and energy, enhancing email productivity and freeing you up for more important tasks. That’s the power of generative AI: to automate more menial tasks and allow more time for advanced tasks AI can’t handle yet.
Most people don’t need help writing emails to their friends and family, but formal emails are a bit more difficult. If you’re stuck on what to say, AI-assisted email writing can help with parts like:
- How to start an email
- How to end an email
- Delivering bad news
- Summarizing a report
- Canceling or rescheduling
Email composition using AI writing prompts
The first step in all AI writing tasks is the prompt. AI writing prompts are the commands a user types into the AI message window that tells it what to do. Prompts need to have every detail you want included, such as the topic, length, audience, and even tone.
AI writing prompts for emails don’t need to be fancy. Most AI is designed to understand plain, casual language, so you can speak to it as you would a colleague.
AI-assisted email writing for personal use
Although non-work emails benefit from a personal touch, you can still use AI to help avoid common email mistakes and guide you on what to say. The same rules apply whether it’s a professional or personal email: Include what you want mentioned in the prompt and revise the AI email to sound more like you.
When writing the prompt, keep in mind email etiquette rules. Among other things, this means paying close attention to proper spelling and grammar, but there are other aspects to consider with AI. Specifically, be sure to include everything you want in the prompt, such as the email’s subject line, the name of the recipient, specific sign-offs, or a line mentioning an attachment.
What are some tips for writing emails with AI?
Pay close attention to your AI writing prompt because the AI will only include what you tell it to. Specifying tone and audience is smart so you can tailor your language for the appropriate setting. As always, review the draft for errors before sending it—not just spelling and grammar but also factual mistakes made by a confused AI.